Print server downtime can slow down productivity, frustrate employees, and take attention away from an organization’s true focus – its products, services, and customers.

 Effectively managing, streamlining, and optimizing the print fleet and document workflow is key for any business – and a properly load balanced print management solution can ensure zero downtime, resilience, a simplified infrastructure, easy maintenance and optimal performance.

Print and Document Workflow Solutions Keep Organizations Moving

Tony works in the IT department of a large retail organization. Every time the business buys IT equipment, Tony scans the payment receipt, and the printer automatically emails a copy of that receipt to his inbox which he then shares with the company’s finance team hassle-free.

Thanks to the print and document workflow management solution that they use in the department. It comes equipped with high-quality scan workflow capabilities including pre-defined capture settings, file name protocols, optical character recognition, and secure and automatic digital workflow delivery – empowering employees to complete print jobs and document workflow activities much more quickly.

Just like Tony, there are hundreds of other employees in the company who rely heavily on their print and document workflow management system – so choosing a solution that complements an organization’s needs and employee work requirements is critical.

 Managed print services (MPS): a smart move from chaos to order

Digitization has transformed the world of print management – moving on from legacy systems to advanced modern technologies in an effort to increase efficiency, reduce costs, prevent data breaches from occurring and go paperless. MPS has proved to be the ideal solution for businesses that regularly rely on printing and have a widespread print environment.

MPS are offered by external providers to run and optimize an organization’s print infrastructure and document output, helping the business effectively manage print appliances such as printers, copiers, fax machines, scanners, and multifunctional devices. With MPS as an end-to-end print solution, businesses can:

  • set up cost-effective and well-managed imaging and printing networks
  • enhance the overall effectiveness of the print environment, and
  • reduce the workload of the IT department and keep the staff focused on priorities

Research shows that the rapid and exponential growth of cloud computing, big data, software-as-a-service, the Internet of Things (IoT), cybersecurity, and other technology advancements has resulted in increasing demand for managed print services. According to a Bloomberg news report published last year, the global MPS market is poised to reach USD 6.77 billion by 2023, progressing at a CAGR of close to 5% during the forecast period. Cloud-based multi-functional print services that integrate paper and digital workflows are gaining momentum among companies large and small. The use of this helps reduce the cost of printing office documents by up to 40%, improve productivity, and enhance security.

Operational Challenges in Print and Document Workflow Management

Although paper remains an essential element of the connected and collaborative office workplace of many businesses, paper bottlenecks can affect business productivity and result in an unhappy user experience.

With print and document workflow applications becoming more capable and undertaking more workload, it’s important for organizations to ensure that these applications are constantly stable and working in maximum capacity – delivering optimum performance. Application downtime implications can be a major setback for most businesses that rely quite heavily on these systems – breaking their integrated document workflow and scanning functionalities, and thereby, affecting organizational efficiency. For example…

To find out more about why zero downtime for print management is critical, click the following link:
Loadbalancer & ecoprintQ  Want You to Know Why Zero Downtime for Print Management is Critical – ecoprintQ Blog

Experts in all things Loadbalancer, ecoprintQ is committed to delivering excellent service to every customer, providing support at each phase of an opportunity, and promoting solutions at every level. As a result, ecoprintQ is one of the world’s top Authorized Solution Centers. If you’d like to find out more about the benefits of Loadbalancer, give us a call at 1-800-236-8499 or email us at sales@ecoprintq.com.

SOURCE ecoprintQ

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