Based on a recent survey with enterprise organizations with over 1000 employees1, the top 3 concerns when considering security and print management tasks are:
- Confidential/ sensitive documents being printed to shared printers
- Documents being emailed from the MFP to the outside world
- Lack of audit trail on printer/scanner/copier usage
Interesting to note, the 2nd and 3rd concern involve the use of scan. In the same survey, at least 79% of these organizations were identified to be interested in scan to workflow solutions, which have a significant impact on increasing security and controlling unnecessary printing.
What solutions are available?
Recognized with a BLI Winter Pick Award for document security, FollowMe by Ringdale is trusted by global leaders in banking, health and government organizations to secure and track all print, copy, fax, scan and e-mail activity across the entire organization.
“Best printer and MFP support for embedded applet that BLI has seen among similar solutions, with a consistent look across OEM platforms”, Ringdale FollowMe6, BLI Report.
FollowMe’s access control functionality requires the user to authenticate to access the functions on the enabled MFP. The user then has the option to simply scan to their email account or network folder, without having to type in the additional information manually. User access to scan can be granted according to the requirements of the user’s job role, while the organization has a full audit trail on all scan activity.
Rated a BLI five star solution and offering embedded support for 13 MFP vendors, FollowMe is an essential tool for channel partners to compete and deliver what customers are expecting.
To find out more on FollowMe’s secure workflow capabilities, watch this 3 minute video to see the full solution demonstration, including:
- Available authentication methods
- Security and tracking for copying
- FollowMe printing for office and mobile printing
- Security for scan workflows, highlighting authenticated Scan to Email
A full technology assessment report is available at www.followme.ringdale.com
1 Quocirca, 2014 Managed Print Service Report.