As this year’s National Cyber Security Awareness Month draws to a close, the final keystone event, the Educause Conference, October 28th, Indianapolis, sees Eric Goldstein, the Senior Counselor to the Assistant Secretary, highlight the importance for organizations to appoint cyber-professionals to manage and plan online security.

As the need for trained cyber- professionals continues to rise, it is important that organizations first have the tools in place to empower professionals to detect and prevent data misuse.

Specifically for print management tasks, a recent survey found that a lack of audit trail on printer/scanner/copier usage is one of the top three concerns for organizations with over 1000 employees ¹

What to consider for auditing and monitoring print usage?

When selecting a technology partner for tracking print usage it is important to consider these four requirements:

• Monitor and track all activity – include office and mobile print, copy, fax and scan activity to achieve watertight security and industry compliance.

• Consider regulatory requirements – compliance requirements differ per industry sector; ensure the solution you propose achieves compliance for specific industry regulations. These regulations include Gramm-Leach-Bliley Act (GLBA), Health Insurance Portability and Accountability Act (HIPAA), Sarbanes- Oxley (SOX) and PCI DSS.
• Track both network connected and department print devices– for a complete picture for network security and compliance, both shared network print devices and locally attached printers should have the same print tracking and monitoring capabilities.
• Save management time with intuitive reporting tools – source a solution that offers customized reports and scheduled distribution via e-mail to key stakeholders and compliance officers.

What solutions are available?

FollowMe by Ringdale is trusted by global leaders in banking, health and government organizations to track all print, copy, fax, scan and e-mail activity across the entire organization. Cyber-professionals have access to a powerful set of auditing and reporting tools to keep track of activity and maintain industry compliance.

For further information on FollowMe’s tracking and reporting tools, visit the FollowMe web site

If you are interested in learning more on how to become a Ringdale partner, please contact us at FollowMe@ringdale.com

¹ Quocirca, 2014 Managed Print Service Report.