Organizations worldwide are seeking ways to streamline their operations and embrace the flexibility and scalability offered by public cloud-based solutions. However, the transition from on-premise to cloud poses multiple challenges to be dealt with and considerations to be accounted for as customers consider this change.
MYQ ROGER PRINT MANAGEMENT
MyQ Roger is a print solution developed by MyQ that provides a digital platform allowing users to easily access their print-related needs, whenever and wherever, with no limitations. MyQ helps transform traditional offices into hybrid-ready workplaces, enabling users to access scan and document workflows from anywhere they have an Internet connection.
Another benefit: MyQ Roger enables seamless transition to the public cloud, helping customers work through the complexities of cloud migration. The switch from on-premise to the public cloud brings forth many benefits, and this article will explore MyQ Roger’s approach to cloud migration strategies.
NO INFRASTRUCTURE, NO WORKAROUNDS
Public clouds are a type of cloud computing service provided by third-party vendors. These vendors own and operate the infrastructure, including servers and storage, which are accessible over the internet. In a public cloud setup, the cloud provider manages all hardware and supporting infrastructure, offering users convenient access to computing resources without the need for extensive on-premises infrastructure.
Organizations across various industries want to have the highest levels of security, they want to reduce costs, and minimize environmental impact. While traditional print server environments need dedicated hardware for hosting print queues and managing print jobs, these servers also require regular maintenance, updates, and hardware upgrades, all of which incur additional costs. With a cloud-based approach like MyQ Roger, the need for on-premises print servers is eliminated, reducing hardware maintenance costs significantly.
SUSTAINABLE TRANSFORMATION THROUGH THE CLOUD
By migrating to the cloud, organizations and businesses have a unique opportunity to positively impact their environmental footprint. The operation of on-premise technical infrastructure, including print servers, contributes significantly to energy consumption, electronic waste generation, and carbon emissions. Through the adoption of cloud-based print solutions, organizations can use less energy-intensive hardware and minimize electronic waste, aligning their operations with sustainable practices and environmental aspects of organizational sustainability goals.
COST-EFFICIENCY AND INTELLIGENT RESOURCE ALLOCATION
MyQ Roger offers a range of features and capabilities aimed at simplifying print management while minimizing resource costs. Companies no longer need to invest heavily in maintaining complex print management systems or managing individual devices manually. By enabling remote installation and maintenance of panel interfaces across various devices, customers can eliminate the need for extensive IT infrastructure upkeep. This naturally results in serious time and cost savings.
MyQ Roger streamlines print workflows, cuts downtime associated with printer maintenance and troubleshooting, and provides a centralized control over print, scan, copy and document workflow processes. With smoother operations and fewer interruptions, employees can focus more on their core tasks, enhancing productivity across the organization.
USER-CENTRIC APPROACH TO PRINT SOLUTIONS
Upon authentication on any device, users encounter a customized interface tailored for their specific needs. And the individual or workgroup functions can also be customized to ensure that users can work efficiently, while also serving as another layer of access control security.
At the heart of MyQ Roger’s value proposition lies its ability to personalize scan workflows for both individual users and workgroups. Whether it’s creating custom scan profiles for different document types or automating document routing based on predefined criteria, MyQ Roger offers unparalleled flexibility in scan workflow management.
SCALABILITY AND TOTAL COST OF OWNERSHIP
In a print server environment, scaling up or down typically involves procuring and configuring additional hardware, which can be time-consuming and costly. MyQ Roger, being a cloud-based solution, offers scalability and flexibility without the need for additional hardware investments. Companies can adjust their print management resources based on demand, ensuring cost-efficiency while accommodating growth or changes in print, scan, copy, and document workflow management needs. By reducing hardware maintenance costs, streamlining management tasks, and improving reliability, MyQ Roger contributes to a lower total cost of ownership (TCO) for the organization’s print environment.
HIGH AVAILABILITY AND RESILIENCY
Traditional print server environments are susceptible to single points of failure, such as server hardware failures or network disruptions, which can result in downtime and productivity losses. MyQ Roger’s cloud-based architecture offers built-in redundancy and high availability, ensuring that print services remain accessible even in the event of hardware failures or network outages. This improved reliability minimizes downtime and associated costs for the organization.
USE-CASES FOR MIGRATION INCENTIVES
MyQ Roger’s cloud-based print solution offers enhanced flexibility and scalability, catering to the diverse needs of organizations across industries and market verticals.
In the legal sector, for instance, where document confidentiality and security are of great importance, cloud-based print solutions offer advanced encryption and access control features, ensuring compliance with data protection regulations.
Educational institutions can benefit from solutions like MyQ Roger to improve printing processes and support remote learning. With cloud-based printing, students and faculty members can easily access printing and scanning resources from campus or home, eliminating the need for physical proximity to printing devices. In the corporate world where remote work and hybrid forms of collaboration are now the norm, cloud-based print solutions enable easy access to printing resources from any location.
In healthcare settings, patient confidentiality and regulatory compliance are critical and cloud-based print solutions offer robust security features such as user authentication and secure printing. Healthcare providers can securely print sensitive documents, like medical records and prescriptions, while keeping compliant with HIPAA regulations. Cloud-based printing enables seamless access to patient information from various locations within the healthcare facility, enhancing workflow efficiency and patient care.
Coworking spaces and Hospitality services can benefit from MyQ Roger’s cloud-based print solution as well. By offering guests and clients convenient access to printing and scanning services via cloud-based platforms, coworking spaces and hotels can differentiate themselves in a competitive market while minimizing administrative burdens associated with traditional print management.
MyQ ROGER
MyQ empowers businesses and organizations to:
- Migrate their print environment from on-premise to the true cloud.
- Personalize the solution for individual users, workgroups, and departments within the organization.
- Make print processes easy and user-friendly, ensuring accessibility for all.
- Automate document workflows like repetitive tasks to improve efficiency and productivity.
- Elevate their cost-control policies and utilize resources efficiently.
- Use mobility features to enhance productivity and availability.
- Safeguard the print environment with robust security features and practices for a safe transition to the cloud.
- Scale print management resources based on demand.
- Foster environmental sustainability through optimized print management practices.
- Ensure high availability and minimize downtime.
FINAL THOUGHTS
The transition from traditional, on-premise print environments to cloud-based solutions presents a strategic opportunity for organizations to enhance print management efficiency, security, and accessibility while optimizing costs and reducing environmental impact. MyQ Roger emerges as a strong option in this capacity, offering a user-centric approach and important features tailored to meet the evolving needs of modern workplaces. MyQ Roger’s scalability and focus on total cost of ownership contribute to long-term cost-efficiency, while its user-friendly interface and advanced security features foster productivity and compliance across diverse industries.
Transitioning to a print management solution like MyQ Roger’s cloud-based platform helps customers achieve cost-efficiency by reducing hardware maintenance costs, providing scalability and flexibility, streamlining management tasks, improving reliability, and lowering the total cost of ownership compared to traditional print server environments. MyQ Roger stands out as one of the most advanced solutions tailored for customers contemplating the migration of their print, scan, and fleet management operations to a fully native public cloud environment.
SOURCE Industry Analysts Inc.
