Most printers and copiers have a storage device that stores the operating system and captures the images that are printed, copied, or scanned. Many of the newer models have factory reset features that restore the assets back to an out-of-the-box state as it relates to settings. This will remove things like stored emails and job history, and even network information like IP addresses and other configuration settings. These data points are all considered protected data by many of the privacy laws and must be removed to help protect your corporate information.

In addition to this, many printers and copiers have SATA drives, NVME, M.2, or other SSD-type storage components, all of which store job history. Be sure to include these in your approved IT asset management (ITAM) processes to dispose of these assets like all others with stored data.

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