Top 5 Questions When Moving To The Cloud | How To Scale

By Hyder Mohammed, Y Soft – Moving your printing to the cloud? There are some key questions to ask your solution provider before you make the move. Continuing our Top 5 Questions series, this article looks at how to ensure cloud-based print infrastructure services can scale without costs increasing exponentially.


It’s easy to see the many benefits of cloud-based printing: eliminating the burden on IT to maintain print services and lowered costs are compelling reasons for most businesses. Saying goodbye to your print servers is an exciting proposition. However, finding the right cloud print solution for your business is a considered decision.

What you need today will most likely not be what you need in the future; organizations don’t stay still. The needs of your company will inevitably change, and you don’t want to be stuck with a cloud print solution a few years down the road. Growth should be positive for a business, but if your cloud-based print solution is rigid and doesn’t adapt to your changes, it could end up being a negative and expensive decision.


With the exciting news from Microsoft about Universal Print coming to Microsoft 365, the burden of managing print servers and print drivers on premise goes away. However, your existing printers are likely not Universal Print compatible. As a small/medium sized business, the questions to ask here are, what are my options if I want to take advantage of cloud printing through Microsoft 365 now without buying a new fleet of multifunction devices (there will be few new printer models out that are compatible)? And if there is a solution for my existing printers, will it scale as my business needs grow?

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