By Joan Honig, DocuWare: In today’s fast-paced business world, time has never been more valuable. The bigger your team, the tougher it can be to manage time effectively. But even small- to medium-sized businesses can benefit from the tools offered by an Enterprise Content Management (ECM) system.

ECM systems empower businesses of all sizes to save time and money by digitizing paper documents, capturing electronic documents and email, automating document-driven processes, and ensuring that the right people get access to the information they need, whenever and wherever they need it.

Here are some tips on how you can use your ECM software’s tools to save time and money.

1.Electronic signature

What it does:

Just as you’d assume from the name, electronic signature refers to any of a number of processes by which a document can be signed digitally. Using electronic signatures is standard practice these days as they are now considered legally valid in many situations. DocuWare Signature Service ensures that your documents are digitally signed by a verified Trust Service Provider.

How it saves you time or money:

Requiring physical signatures is phenomenally inefficient. For starters, the process requires a physical copy which must be mailed or otherwise delivered to and from the signer. The signed document must then be scanned to be filed and archived.

By using digital signatures, you cut out a number of unnecessary steps significantly reducing the risk of human error in the process. A digitally signed document won’t be misplaced, and even more significantly, a transaction waiting for a signature won’t be held up for days as the document moves from place to place.

SOURCE DocuWare

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